SAP Logistics

1.What is a Sales Organisation? 2.What is a sales office in SD Module? 3.What is a division in SD Module? 4 What is a shipping point? 5. What is a distribution Channel? 6. What is a Division? 7. What is the highest level Org. Unit in SD Module? 8.What is a Sales area? 9. What is a Sales Line? 10.What is a Distribution Chain? 11. What is the relationship between Company and Company Code? 12. What is the relationship between Company Code and Plant? 13. What is the relationship between Plant and Sales Organisation? 14. What is the relationship between Company Code and Sales Organisation? 15. What is the relationship between Sales Organisation and Distribution Channel? 16. What is the relationship between Sales Organisation and Division? 17.What is the relationship between Sales Line and Plant? 18.What is the relationship between Sales area and Sales Office? 19.What is a Sales Group? 20.What is a relationship between Sales Office and Sales Group?

Reference Mandatory If the business requires to create a sales document only by copying it from an existing document then leverage this field. For instance, if the business requires creating sales order only with reference to a quotation document or Inquiry document then we can select either choose 'B' or 'A'  here for quotation or inquiry restrict sales document from getting created standalone. You can set up the SAP system to create a new sales document with reference to the following: A: inquiry B: quotation C: sales order E:  scheduling agreement G:  contract M:  billing document Remember that a selection in this field will only make it compulsory for the document to refer to an existing document.  Copy Control Settings : This will have a dependency on the copy controls as the actual flow of data between the two documents will happen once it is maintained. Item Division :  When selected, it allows the it...

This concept is similar to release strategy concept at purchasing level. At times, the business user requires approval to proceed with the next activity of the sales process upon approval from senior executive or manager. This approval process can be set up to status profile concept. The status profile can be used in the various component such as Sales, QM, PP etc. In the below case, We will discuss the application of the status profile in sales and distribution module at sales document type level. This is ideally used during complaints processing such as returns, Credit Memo Request etc.. In Sales documents, we can maintain the status profile at Sales document header and Item level. Here we will discuss regarding the maintenance of the sales document at Header level. Below is the config setting need to be maintained : Goto T.Code BS02 and click on create Based on the approval levels maintain the statuses. In the below instance I have taken two levels of approval to...

This is used to instruct system, On how to respond in case of any sales document, delivery document or Billing document should be regarded as incomplete. Below are the areas in which we can maintain incompleteness procedure. Sales document header data Sales document item data Sales document schedule line data Sales activity data Partner data in sales documents, deliveries and sales activities Delivery header data Delivery item data Configuration settings : Define Status Group Define Incompleteness procedure Assign incompleteness procedure to document type Status Group: This states the function at which we can block a document like delivery, pricing, billing, picking, and packing. if we enable delivery field in the status group then in case of an incomplete document then the system will restrict business from the creation of delivery document until the sales document is complete. Likewise, we can maintain block at different levels as mentioned above...

Sales Document Type:  This field represents the identifier and description for the sales document type. We can define our own sales document type starting with characters 'Y' or 'Z'. As a best practice, it is always good to copy the existing document type and create a new one referencing it. Sales Document Category : This classifies different types of sales documents that we can process in the SD module such as Inquiry ,Quotations, sales orders, deliveries, and invoices. The document category determines how the system stores and keeps track of document data. It enables the system to provide you with status information about delivery processing, billing of the sales document. When you create your sales document via the copy with reference option, this category field enables the SAP system to provide the status information about th...

Ideally, whenever business requires communicating internally to other teams regarding special packaging for a customer, Shiping instructions, Delivery terms etc. in this situation text determination functionality is used. For instance : if the business user of sales team requires communicating to dispatch department then the text will be maintained at sales document level and this text determination assists in setting up on how texts are copied from one document to another. Ideally, text can be maintained at customer master data ( General data, Company Code & Sales Area data), Material master data level ( Sales Text View), Customer Material Info record, Sales document, delivery, shipment, billing etc. Text determination follows condition technique to fetch text maintained from the Master data or Preceding documents. Text activation In Master data text determination will be activated by assigning text procedure to Account group  In Transaction ...

Number Range:  Internal Number Assignment : Number ranges will be maintained in the T.Code VN01 and assign the Number range interval over here . SAP allows only internal number range assignments for billing document types. SD Document Category : Billing documents will be differentiated based on the sales document category Posting Block If you select this check box, the billing document is blocked from posting to accounting. Business user need to go to VFX3 and release the document manually. Transaction Group This field is used for document control in SAP. For billing documents, the transaction group is 7. For pro-forma invoices, it is 8. Document Type You can specify an accounting document type that will be linked to this billing type. Ideally accounting document ‘RV’ will be maintained over here. Negative Posting This field is used to control whether negative values are permitted in the document. Branch/Head Office This...

Organisation structure of a company is termed as Enterprise Structure in SAP. This represents the skeleton of an organisation. Each functional department  of a company is represented by an individual organisational element or Unit in SAP. Enterprise structure need to be designed from reporting perspective and this would be basis for the creation of the master data. SAP recommends to keep organisational structure as lean as possible and this will have an impact during master data maintenance. Enterprise structure is divided into two parts : 1. Definition 2. Assignment  Individual Org. elements will be created stand alone in the definition Relationship between independent Org. elements will be done in Assignment process. Below is the mapping of Organisational structure to that of SAP Functional Terminology                                    SAP Termi...

Consultants usually misunderstand that this program is used to perform mass changes for the document status but this is usually used only if the status of the document is inconsistent with the status of the document at database level Only those inconsistent documents will be corrected using this report. In case, if the status of the document and database is same this report will not correct the document As the status of the documents gets changed regularly at times there might be documents with this inconsistent behaviour only in this case you can use this report. This should not be scheduled daily and can be used to fixed individual sales documents

At times, we are unsure of the path to find the required field for data maintenance . In this situation click on 'F1' button of your keyboard, this will give you a pop up. In the below example, I am trying to find the path for 'Nelson ID' and below is the process steps followed to identify the path. Select the 'Nelson ID' field and click on F1 button.

Customer Account Group acts like a backbone for customer master data and is pre-requisite for creation of customer master data. Ideally Individual account groups will be created based on the below parameters. Field Status Number Ranges Partner Functions Type of Customer I.e., Regular or One Time Customer For domestic customer GSTIN number is mandatory whereas for export customers it is not. further, We can  create individual account groups for 'One time account', 'Ship to Party', 'Bill to Party' and 'Payer'. So due to that individual account groups need to be created in this case for both export and domestic customers,  'One time account', 'Ship to Party', 'Bill to Party' and 'Payer'. Field Status Control Path: Goto SPRO - Financial Accounting New - Accounts receivable and Accounts Payable - Master data - Define Account Group with Screen Layout ( Customers) ( T.Code - OBD2) Create new acco...

Ideally, you might come across an issue with business users to display several materials list at once to display mass changes. As this will hit change document tables so if the material field is not maintained, mandatory then performance issue will come up due to that SAP has come up with material number as Mandatory in MM04 but if business users still insist for several materials then SAP has provided a note for the removal fo material number as Mandatory. OSS Note 336668 - Displaying change documents for several materials