Individual Purchase Order - SAP SD

During sales order processing, the system automatically determines individual purchase order items. However, you can also change standard items to individual purchase order items during sales processing manually.

Material exclusive for Individual purchase order,

If you procure a material exclusively by individual purchase order, you can define in the material master record that the material is always treated as an individual purchase order item during sales processing. The system will then automatically determine the appropriate item category TAB.

To identify a material as an individual purchase order item in the material master record, enter BANC in the field Item category group on the Sales: sales org. 2 screen.

Changing Manually in Sales Order

If you want to use an individual purchase order to purchase a material that you normally produce yourself, you can overwrite the item category in the sales order, provided that the configuration of your system permits it. The standard version of the SAP System, however, does not support this transaction.

Enter the item category group NORM in the Item category group field in the Sales: sales org. 2 screen of the material master record for materials that you normally produce yourself.

If, as an exception, you purchase a material using an individual purchase order, change the entry in the ItCa field in the sales document from TAN to TAB.

Changing the Sales Order

You cannot subsequently change the quantity or the delivery date for an individual purchase order item in the purchase requisition. You can only change them in the sales order. Changes you make in the sales order are always automatically reflected in the corresponding purchase requisition, as long as this is permitted by the release status for the purchase requisition.

Shipping and Billing

When you create a delivery, the system checks if goods are available in the sales order stock. You then create a delivery-related billing document.

Process Flow

1. Create Sales Order Using VA01  ( Ensure to Maintain Item Category as 'TAB'

2. Goto change mode of sales order using VA02 and fetch PR number populated at line item schedule line level

3. Create Purchase Order with reference to Purchase Requisition using ME21N ( Manual )

4. Perform Goods Receipt using T.Code MIGO ( Special Stock 'E' sales order stock gets updated)

5. Upon MIGO, We are allowed to create delivery and perform Goods issues against the sales order stock

6. Perform MIRO ( Vendor Invoice)

7. Create Customer invoice using VF01

Reports :

Sales Order stock can be monitored through MMBE