[SAP MM] Vendor Master Data

Vendor master data is divided into three sections :

• General Data
• Purchasing Data
• Accounting Data

Vendor master data is maintained by both purchasing and accounting departments in their respective purchasing and accounting sections.

Purchasing data will be maintained at the Purchase Organisation level whereas accounting data will be maintained at the company code level.

Data maintained at general data is client level ie., this data is common for both departments.

Configuration Changes :

Account group is a prerequisite to creating vendor master data. It controls the vendor type ie., one-time vendor or regular vendor.

Account group controls number ranges, field status, and Partner schema.

Number Ranges :

Vendor number ranges can be maintained as Internal and External. 

In the case of Internal number ranges, the system will propose the number at the time of vendor creation.

For external number ranges, Vendor number is available for manual input.

Number series will be managed by Number range interval which will be assigned to the account group.

In general, Each vendor type will have its own number series so that Identification will become easy for the business users.

Field Status

Account group controls the fields of the vendor master data screens ie., the specific field should be mandatory or optional or suppressed or display mode.

Partner Schema

Vendor roles will be maintained in the partner schema and will be linked to the account group.

Vendor roles such as Ordering address, Goods Supplier etc..

Useful transaction codes :

XK01,XK02,XD03  - Create, Change, Display vendor centrally

FK01,FK02,FK03   - Create, Change, Display vendor data specific to the accounting department

MK01,MK02, MK03 - Create,Change, Display vendor data specific to the purchasing department

OBD3 - Create Vendor account group

XKN1  - Maintain Vendor master number ranges 

OBAS - Assign number range interval to the vendor account group